Information for Participants

Below, you find diverse useful information for participants of the EMNLP-IJCNLP 2019. More information will be added as soon as it is available..

Update on Conference Organization

(August 23, 2019)

The conference organizing committee has been working hard to welcome you on Nov 3–7 in Hong Kong. We fully expect EMNLP-IJCNLP 2019 will proceed as planned.

  • HK International Airport has been back to normal operation for some time;
  • The conference venue, Asia World Expo (AWE), is near the airport. AWE, as well as Disneyland, the social event venue, are both located on Lantau Island. They’re remote from currently affected areas in Hong Kong Island, Kowloon, and the New Territories;
  • Information on accommodation near the conference venue will be provided;
  • We’re continuously observing the local situation and will keep you up-to-date on this website.

Visa Information

Since visa applications can take almost two months or more to be approved, we advise that you apply as soon as possible. If you require an invitation letter for your visa application, please send an email to the Local Organizing Secretariat with the following information and a copy of your passport:

  • Your full name as it appears in your passport
  • Your work address
  • The name(s) of any accepted papers
  • The email address of the embassy that will handle your request

It is understood that such an invitation is intended to help delegates to raise funds to obtain a visa and does not imply a commitment from the conference organizers to provide any financial support or scheduling of presentation.

To find out whether you need a visa for Hong Kong, check here.

Travel Scholarships & Student Volunteer Program

EMNLP 2019 seeks student volunteers who will receive a free registration to the main conference, tutorials & workshops. In addition, we also plan to offer scholarships to students as well as non-students with a demonstrated financial need. For more details, please refer to the Joint Call for Travel Scholarship and Student Volunteer Applications. After reading the policy in detail to determine your eligibility, you can fill out the application form and include a CV through softconf here, by making a new submission. If you have further questions, please contact us at emnlp-ijcnlp-2019-volunteer-scholarship@googlegroups.com.

Important Dates

Application deadline Thursday September 12, 2019
Notification of acceptance Thursday September 19, 2019

Note. Award recipients must register by the early registration deadline of October 1, 2019.

Note. All deadlines are calculated at 11:59pm Pacific Daylight Savings Time (UTC -7h).

Childcare Grants

Following the family-friendly policy of ACL, EMNLP-IJCNLP 2019 is happy to announce Childcare Grants offered to participants with young children. Grants of up to US$400 per family are available for attendees who incur extra childcare expenses during their conference travel.

Here is the full policy, and please fill out the application form here.

Important Dates

Application deadline Thursday September 19, 2019
Notification of acceptance Thursday September 16, 2019

For those who are bringing their children to the conference and are looking for local childcare services, the following links may be of use:

Attendees are responsible for making their own arrangements for childcare and will be reimbursed after the conference upon receipt of necessary supporting documentation.

About Hong Kong

Discover a diverse modern metropolis steeped in unique blends of Eastern and Western traditions – only Hong Kong! For tourism information, please visit the website of the Hong Kong Tourism Board or view videos at the Hong Kong’s Youtube Channel.

Below are some third-party apps that may be helpful for planning your stay:

Search KMB \amp; LW in App Store
KMB & Long Win bus route information
Search MTR mobile in App Store
MTR route map, fare information, train schedule
Search City bus \amp; New World First Bus in App Store
City bus & New World First Bus information
Search Myobservatory in App Store
Personalized weather services
Search Discover Hong Kong - Island Walks in App Store
Tourism information
Search: OpenRice Hong Kong in ITunes/App Store
Dining Guide

Accommodation

EMNLP-IJCNLP 2019 provides a list of recommended hotels remote from the protesting areas. We advise participants to book one of these hotels. Some hotels are close to the venue. For hotels closer to downtown, coaches will be provided. Information on how to book the hotels is found in the beginning of the list.

If you already booked a hotel but still need transfer, use our online transfer booking form.

For Student Participants
Students that participate in the conference can also apply for accomodation in a shared room at the Rambler Garden Hotel at a reduced rate.

Conference Venue

EMNLP-IJCNLP 2019 will be held at the Asia World Expo in Hong Kong, China.

Venue: Marriott Venue: Asia World Expo

Main Conference (Nov 5-7): Meeting Rooms 201-203 (2/F) and AsiaWorld-Summit (Hall 2) (G/F), AsiaWorld Expo

Workshops and Tutorials (Nov 3-4): Meeting Rooms 201-203 (2/F), AsiaWorld Expo and Grand Ballroom and Meeting Rooms, Hong Kong SkyCity Marriott Hotel

Please refer to the following Google map for more information on conference venues, accommodations, restaurants and attractions, and transportation information:

Access to the Venue
Visiting AsiaWorld-Expo is easy. It is strategically integrated with the Hong Kong International Airport, with a built-in Airport Express railway station, as well as other transportation facilities. You may come to AsiaWorld-Expo by your preferred transportation means:

  • MTR: Take the Airport Express line to AsiaWorld Expo Station, which is about 2 mins ride from Hong Kong International Airport. A single trip fare is HK$ 6.0.
  • Bus (route S1): Take Bus Route No. S1 at Tung Chung Station to AsiaWorld Expo, which is about 20 mins ride. A single trip fare is HK$ 3.5. This is a circular line running from Tung Chung Station to Airport and back to Tung Chung Station with stops at Hong Kong International Airport and AsiaWorld Expo.
  • Bus (route X1): Bus Route No. X1 is the express bus running from Tung Chung Station to/from AsiaWorld Expo. However, it will be operated in specified period only. We will update the operation date once available.

Meal Information

The following catered events are included in your registration fee:

  • Two coffee breaks per day on all five conference days.
  • Canapés at the welcome reception on Monday, November 4th, for registered main-conference participants.
  • A buffet dinner as part of the social event on Wednesday, November 6th, for registered main-conference participants.

Welcome Reception

Catch up with your colleagues at the Welcome Reception in the conference venue, AsiaWorld Expo.

  • Monday, November 4th, 2019, 18:00-20:00
  • AsiaWorld Summit (Hall 2) and East Concourse, AsiaWorld Expo

Social Event

Enjoy a magical night and meet the Marvel Heros at Hong Kong Disneyland! The social event will take place in Tomorrowland, Hong Kong Disneyland.

  • Wednesday, November 6th, 2019, 16:00-23:00
  • Tomorrowland, Hong Kong Disneyland

Each participant registered for the main conference will get an entrance ticket to Hong Kong Disneyland that allows entering the park on or after 16:00. You can go everywhere in Hong Kong Disneyland. After the Night Parade (around 20:00), the park closes for the public and all EMNLP-IJCNLP 2019’s participants gather at Tomorrowland. Standing buffet will be served, and all the rides in Tomorrowland including Hyperspace Mountain, Ant-Man and The Wasp: Nano Battle!, Iran-man Experience Rides, and Orbitron will be opened exclusively for EMNLP-IJCNLP’s participants only.

Right after all sessions ended on the day, coaches will also be arranged to take participants to Hong Kong Disneyland and coaches will also be arranged back to the conference venue AsiaWorld Expo after the social event.