Information for Participants

Below, all information for participants are given that are available so far. More details to be announced.

Visa Information

Since visa applications can take almost two months or more to be approved, we advise that you apply as soon as possible. If you require an invitation letter for your visa application, please send an email to the Local Organizing Secretariat with the following information and a copy of your passport:

  • Your full name as it appears in your passport
  • Your work address
  • The name(s) of any accepted papers
  • The email address of the embassy that will handle your request

It is understood that such an invitation is intended to help delegates to raise funds to obtain a visa and does not imply a commitment from the conference organizers to provide any financial support or scheduling of presentation.

To find out whether you need a visa for Hong Kong, check for instance here.

Conference Venue

EMNLP-IJCNLP 2019 will be held at the Asia World Expo in Hong Kong, China.

More details to be announced.

Childcare Grants

Following the family-friendly policy of ACL, EMNLP 2019 is happy to announce the Childcare Grants offered to participants with young children. Grants of up to US$400 per family are available for attendees who incur extra childcare expenses on account of their conference travel. Attendees are responsible for making their own arrangements for child care, and will be reimbursed after the conference upon receipt of necessary support documentation. The full policy and the application procedures will be available in due course.

More details to be announced.

Travel Scholarships & Student Volunteer Program

EMNLP 2019 seeks student volunteers who will receive a free registration to the main conference, tutorials & workshops. In addition, we also plan to offer scholarships to students as well as non-students with a demonstrated financial need. For more details, please refer to the Joint Call for Travel Scholarship and Student Volunteer Applications. After reading the policy in detail to determine your eligibility, you can fill out the application form. The application form will be available here soon. If you have further questions, please contact us at emnlp-ijcnlp-2019-volunteer-scholarship@googlegroups.com.

Important Dates

Application deadline Thursday September 12, 2019
Notification of acceptance Thursday September 19, 2019

Note. Award recipients must register by the early registration deadline of October 1, 2019.

Note. All deadlines are calculated at 11:59pm Pacific Daylight Savings Time (UTC -7h).